NRYH by-laws

BY-LAWS

Article I.
MEETING OF MEMBERSHIP
Sec. 1. ANNUAL MEETING. The annual meeting of the members shall be held at
the principal office of the Corporation, in the Town of North Reading, on the Third Tuesday of
May of each year, at 7:00 o’clock in the evening of that day. If the day so designated falls upon
a legal holiday, then the meeting shall be held upon the first secular day thereafter. The
Director of communications  shall serve notice thereof, by posting a notice on the web site and alerting members via email for two weeks prior
thereto.
 
Sec. 2. QUORUM. The presence of the Director, eight (8) other Board members, and
at least seven (7) members entitled to vote shall be necessary to constitute a quorum for the
transaction of business, but a lesser number may adjourn to some future time not less than 10 nor
more than 30 days later, and the Secretary shall thereupon give at least 7 days notice by
publication in the local newspaper.
 
Sec. 3 SPECIAL MEETINGS. Special Meetings of the membership other than
those regulated by statute, may be called at any time by nine members of the Board of Directors.
Notice of such meeting stating the purpose for which it is called shall be served by publication in
the local newspaper 7 days prior thereto. The Board of Directors shall also, in like manner, call a
special meeting of the membership whenever so requested in writing by a majority of the
membership of the Corporation. No business other than that specified in the call for the meeting,
shall be transacted at any meeting of the membership.
 
Sec. 4. VOTING. At all meetings of the membership, all questions, the manner of
deciding which is not specifically regulated by statute, shall be determined by a majority vote of
the Board within thirty days of being informed of the problem or by amendments to these By-
Laws according to the following:

1. The articles shall be adopted as the By-Laws of the Corporation if approved by a majority
of the Members of the Corporation present at a special meeting called for this purpose.
2. The By-Laws may be amended by a two-thirds vote of the members present at any
general or special meeting, provided written notice of the proposed action has been
delivered to each member at his last known address, as it appears in the records of the
Corporation, at least ten (10) days prior thereto.
 
Sec. 5. ORDER OF BUSINESS. The order of business at all meetings of the membership,
shall be as follows:
1. Roll Call.
2. Proof of notice of meeting or waiver of notice.
3. Reading of minutes of preceding meeting.
4. Reports of Officers
5. Reports of Committees
6. Election of Inspectors of Election
7. Election of Directors
8. Unfinished Business
9. New Business

Article II
DIRECTORS.
Sec. 1. NUMBER. The affairs and business of this Corporation shall be managed by a
Board of sixteen (16) Directors, and at least one of such Directors shall be a resident of the State
of Massachusetts and a citizen of the United States.
 
Sec. 2. HOW ELECTED. At the annual meeting of the membership the sixteen
persons receiving the majority of the votes cast shall constitute the Board of Directors for the
ensuing year.
 

Sec. 3. TERM OF OFFICE. The term of office of each of the Directors shall be one
year, and thereafter until his successor has been elected.

Sec. 4. DUTIES OF DIRECTORS. The Board of Directors shall have the control and
general management of the affairs and business of the Corporation. Such Directors shall in all
cases act as a Board, regularly convened, by a majority, and they may adopt such rules and
regulations for the conduct of their meetings and the management of the Corporation, as they
may deem proper, not inconsistent with these By-Laws and the laws of the State of
Massachusetts.

The Board of Directors shall have authority to make expenditures within the limits of the
budget approved by the Corporation except for expenditures in excess of $3,000 which have not
been included in the budget. Expenditures in excess of $3,000 shall be approved by a majority
of voting members present, at a general meeting of the membership.

Sec. 5. DIRECTORS’ MEETINGS. Regular meetings of the Board of Directors shall be
held monthly, and immediately following the annual meeting of the membership, and at such
other times as the Board of Directors may determine. Special meetings of the Board of Directors
may be called by the Director at any time, and shall be called by the Director or the Secretary
upon the written request of seven (7) Directors.

Sec. 6. NOTICE OF MEETINGS. Notice of meetings, other than the regular
meetings shall be given by service upon each Director in person, by mailing or telephoning him
at least three days before the date designated for such meeting, including that day of mailing or
telephoning, giving written or verbal notice thereof specifying the time and place of such
meeting, and the business to be brought before the meeting, and no business other than that
specified in such notice shall be transacted at any special meeting. At any meeting at which
every member of the Board of Directors shall be present, although held without notice, any
business may be transacted which might have been transacted if the meeting had been duly
called.
 
Sec. 7. QUORUM. At any meeting of the Board of Directors, eight Directors of the
Board shall constitute a quorum for the transaction of business; but in the event of a quorum not
being present, a less number may adjourn the meeting to some future time, not more than ten
days later.

Sec. 8. VOTING. At all meetings of the Board of Directors, each Director is to have
one vote.

Sec. 9. VACANCIES. Vacancies in the Board occurring between annual meetings shall
be filled for the unexpired portion of the term by a majority vote of the remaining Directors.

Sec. 10. VACANCIES, HOW FILLED. All vacancies in any office shall be filled by
the Board of Directors without undue delay, at its regular meeting, or at a meeting specially
called for that purpose.

Sec. 11. REMOVAL OF DIRECTORS. Any one or more of the Directors may be
removed with cause at any time in the following manner:
1. A petition stating the charge shall be filed with the Secretary and signed by a member of
the Board of Directors and by a majority of the voting members.
2. The Secretary shall notify each member at least twenty (20) days before the question is to
be placed on a meeting agenda.
3. Said officer or Director shall be permitted written notice of the charge five days before
the question is to be placed on a meeting agenda.
4. The petitioners shall present their case first, said officer or Director shall be heard second,
and the vote shall be taken third. Two-thirds of those voting shall be necessary to remove
said officer or Director from office.
Should said officer be the Secretary, the Treasurer shall receive and distribute the petition.
Should said officer be the Director, the Assistant Director shall preside as Chairman during the
removal proceedings. No removal proceedings shall be based more than once on the same
evidence.
 

Article III
OFFICERS
Sec. 1. NUMBER. The officers of this Corporation shall be:
1. Director
2. Assistant Director
3. Treasurer
4. Secretary
5. Director of Player Operations
6. Clinic Director
7. League Representative
8. USA Hockey Liaison
9. Director of Communications
10. At Large Member
11. At Large Member
12. Division Director – Mite Level
13. Division Director – Squirt Level
14. Division Director – PeeWee Level
15. Division Director – Bantam Level
16. Division Director – Midget Level

Sec. 2. ELECTION. All officers of the Corporation shall be elected annually by
the Board of Directors at its meeting held immediately after the meeting of the membership, and
shall hold office for the term of one year or until their successors are duly elected.

Sec. 3. DUTIES OF OFFICERS. The duties and powers of the officers of the
Corporation shall be as follows:

DIRECTOR
The Director shall preside at all meetings of the Board of Directors and of the
membership. He shall present at each annual meeting of the membership a report of the
condition of the business of the Corporation. He shall cause to be called regular and special
meetings of the membership and Directors in accordance with these By-Laws. He shall appoint
and remove, employ and discharge, and fix the compensation of all agents, employees and clerks
of the Corporation other than the duly appointed officers, subject to the approval of the Board of
Directors.
 
He shall sign and make all contracts and agreements in the name of the
Corporation. He shall see that the books, reports, statements and certificates required by the
statues are properly kept, made and filed according to law. He shall sign all notes, drafts or bills
of exchange, warrants or other orders for the payment of money duly drawn by the Treasurer.
He shall have overall responsibility for the running of the program.
He shall have authority to set all operating policies not specifically included in the
By-Laws. He shall have authority to appoint standing and ad hoc committees for special
projects. He shall act as the Corporation’s representative to all youth hockey organizations.

ASSISTANT DIRECTOR
During the absence and inability of the Director to render and perform his duties
or exercise his powers, as set forth in these By-Laws or in the acts under which this Association
is organized, the same shall be performed and exercised by the Assistant Director; and when so
acting, he shall have all the powers and be subject to all the responsibilities hereby given to or
imposed upon such Director.
He shall assist the Director as required by the Director. He shall be responsible
for distribution and collection of player uniforms and equipment.

TREASURER
The Treasurer shall have the care and custody of and be responsible for all the
funds and securities of the Corporation, and deposit all such funds in the name of the
Corporation in such bank or banks, trust company or trust companies or safe deposit vaults as the
Board of Directors may designate.

He shall sign, make, and endorse in the name of the Corporation, all checks,
drafts, warrants and orders for the payment of money, and pay out and dispose of same and
receipt therefore, under the direction of the Director or the Board of Directors. He shall exhibit
 
at all reasonable times his books and accounts to any director or member of the Corporation upon
application at the office of the Corporation.

He shall render a statement of the condition of the finances of the Corporation at each regular
meeting of the Board of Directors, and at such other times as shall be required of him, and a full
financial report at the annual meeting of the membership.

He shall keep at the office of the Corporation, correct books of account of all its
business and transactions and such other books of account as the Board of Directors may require.
He shall establish the proper procedures for the collection of all monies payable to the
Corporation. He shall establish an annual budget for the Corporation, which budget will be
voted on at the annual meeting of the Corporation. He shall do and perform all duties pertaining
to the office of Treasurer.

SECRETARY
The Secretary shall keep the minutes of the meetings of the Board of Directors
and of the membership in appropriate books.
He shall give and serve all notices of the Corporation. He shall be custodian of
the records and of the seal, and affix the latter when required. He shall present to the Board of
Directors at their stated meetings all communications addressed to him officially by the Director
or any officer or member of the Corporation. He shall be responsible for maintaining a list of
voting members of the Corporation. He shall assume the responsibilities of Chairman of Fund
Raising activities. He shall attend to all correspondence and perform all the duties incident to
the office of Secretary.

DIRECTOR OF PLAYER OPERATIONS
The Director of Player Operations shall be responsible for communicating
with the membership regarding registration, player evaluations, tryouts, team assignments and
other information as needed. He shall be responsible for the
placement of players on teams based on evaluations by coaches of the previous season and
results of tryout scores by a panel of judges. He shall organize and conduct a series of tryouts as
needed for player placement. He shall present proposed teams and supporting evaluations to the
Board of Directors for approval prior to assignment of coaches.
 
He shall be responsible for assignment of coaches to each team and
shall seek approval of coaches by the Board of Directors. He shall hold meetings with the
coaches as necessary, to collect and disseminate information.
He shall be responsible for scheduling of practices and clinics for all
teams to accommodate game schedules of the various leagues. He shall procure and assign
additional ice time when available within the limits of the budget.

CLINIC DIRECTOR
He shall be responsible for establishing instructional clinics for ice skating and
hockey. He shall be responsible for establishing the program of instruction for all clinic
groups. He shall be responsible for recruiting and assignment of instructors for all clinic groups.

LEAGUE REPRESENTATIVE
He shall be responsible for meeting with the various leagues regarding team placement
for purposes of parity. He shall obtain game schedules from the various leagues and be the
liaison with the leagues and the teams regarding any changes to the game schedules. He shall
represent the Corporation at all league meetings. In the event he is unable to attend, he shall
arrange for another Director of the Corporation to be present. He shall be familiar with the rules
of the various leagues and shall provide copies of the rules to the Director of Player Operations
for distribution to the teams. He shall update the leagues annually in writing with pertinent
information of the Corporation and shall provide the leagues with stamped rosters of all teams
participating in their league. He shall be responsible for representing the Corporation in any
disciplinary hearings involving any member of the Corporation.

USA HOCKEY LIAISON
The USA Hockey Liaison shall attend all appropriate USA Hockey and Massachusetts
Hockey meetings as requested. In the event he is unable to attend, he shall arrange for another
Director of the Corporation to be present.
He shall be custodian of all registration records and shall register all players,
coaches and team managers with USA Hockey and Massachusetts Hockey through each
organization’s registration processes.
 
He shall register all team rosters in accordance with USA Hockey and
Massachusetts Hockey rules and regulations. He shall maintain a record of all team rosters and
applications that are stamped and approved by the local district director of USA Hockey and
Massachusetts Hockey. He shall provide copies of the stamped roster for each team to the head
coach of each team, and to the league representative for distribution to the leagues. He shall
provide a copy of all stamped rosters to the Director of Player Operations.
He shall report all USA Hockey and Massachusetts Hockey events and rule
changes to the Board of Directors and general membership.

DIRECTOR OF COMMUNICATIONS
He shall be responsible for the creation, design, maintenance and
access to the Corporation’s website.

He shall keep the website updated with current information as
available, including but not limited to the master schedule, notice of meetings of the Corporation
and other pertinent announcements.

He shall create and maintain a web page for each team in the
program, and shall update these pages with information, articles and pictures as provided by each
team.

He shall be responsible for press releases and publicity pertaining to the
corporation including placing advertisements, articles and notices of meetings in the local
newspaper or on the web site as needed.

AT LARGE MEMBER
He shall be responsible for special projects and tasks assigned by the
Director.

AT LARGE MEMBER/A.C.E. COORDINATOR
He shall be responsible for special projects and tasks assigned by the Director.
He shall serve as the administrative link to USA Hockey and its Coaching
Education Program (CEP). He shall organize and manage many CEP requirements, assist the
organization in the development of a well-trained coaching staff and promote parent education.
 

DIVISION DIRECTOR
He shall act as the liaison between the board, coaches and parents regarding issues
involving their particular division and bring the general needs and issues of that division to the
full board for review and resolution.

He shall communicate the decisions of the board and general news from the board
meetings to their respective divisions.
He shall be the initial contact for general questions or issues brought forward by a member of
their division.

He shall work in conjunction with the Scheduler to ensure division level’s ice and
practice time are coordinated accordingly during each edition of a new schedule.
He shall handle other tasks or issues associated with his division as they arise.

Article IV.
Sec. 1. SEAL. The seal of the Corporation shall be as follows:
NORTH READING SKATING ASSOCIATION. INC.
and include the Corporate Seal of the
Commonwealth of Massachusetts.

Article V.
Sec. 1. PURPOSE. The Corporation shall be non-profit, non-sectarian, and
non-partisan.

Article VI
Sec. 1. OBJECTIVES:
A. To provide instruction in the fundamentals of skating to all participants in the
programs of the Corporation.
B. To provide hockey instruction through the organization of clinics, intramural
leagues, and inter-town registered teams.
C. The intent of the Corporation will be to develop a high degree of
sportsmanship and self discipline through participation in the program.
 
Article VII
Sec. 1. GENERAL MEMBERSHIP. The General Membership may:
A. Propose policy matters, rules, and regulations that would enhance the
objectives and purposes of this organization.
B. Propose any suggestions that would benefit the management of this
organization.
C. Propose any names for coaching or assistant coaching positions that they
believe are competent and responsible individuals.
D. Propose local rules for the governing of the clinic and house league.

Article VIII
Sec. 1. MEMBERSHIP:
A. Any adult is eligible for membership for purposes of enrolling their children
in or assisting with the activities of the Corporation.
B. A written application for membership must be submitted to, and be approved
by, the Board of Directors before the applicant can participate in any of the
activities of the organization. Membership application shall be made
available at any time upon request to the Board of Directors. Approval of the
Board of Directors is presumed after 40 days, unless notice to the contrary is
received.
C. Membership shall continue as long as all the requirements of the organization
are met.
D. Membership may be withdrawn by a written notice to the Board of Directors.
E. All players must be registered with NRSA to play in the program.
F. Voting rights shall be vested in any member whose application is accepted by
the Board of Directors.
 

Article IX
Sec. 1. ELECTIONS. The election of officers shall be at the May meeting of
membership. Nominations of Officers shall be drawn up by a five-man nominating committee
designated by the Board of Directors. There shall be no limit on the number of times a member
may serve as a member of the Board of Directors of the Corporation. Nominations will be
accepted from the floor with the consent of the nominee. In the event of a contested office, the
Chairman will appoint tellers and voting will be by secret ballot.

Article X
Sec. 1. MEETINGS. The Roberts Rules of Order shall govern the proceedings of
all meetings of the Corporation and its constituent parts except as provided in these By-Laws.
The order of business and format of all meetings shall be at the discretion of the Chairman.

Article XI
Sec. 1. PROGRAM. The program shall be established on an annual basis by the
Board of Directors. It will be the intention of the Corporation to provide administration,
supervision, and facilities for the following programs:
A. instructional skating clinics.
B. Intertown youth hockey teams.
C. Intramural youth hockey programs.
D. Intramural senior hockey programs.

Article XII
Sec. 1. REGISTRATION:
A. Registration will be held at least once a year.
B. Notice of all registrations will be placed in the local newspapers for at least
two issues prior to the registrations.
C. A registration fee shall be assessed for each participant in the programs of the
Corporation and must be paid at the time of registration.
 
D. Any individual is eligible for enrollment in all programs of the Corporation.
Preference for participation will be given in all cases to residents of North
Reading.
E. Any fees delinquent from a prior year shall be paid prior to registration for a
subsequent program.

Article XIII
Sec. 1. FINANCIAL POLICY:
A. Skating fees shall be assessed in all routine circumstances whether the
individual skates or not. Exceptions to this policy may be made by the Board
of Directors in individual cases of illness or hardship.
B. Any person one month delinquent in fees payment shall be subject to
suspension by the Board of Directors. The coach or instructor shall personally
contact the responsible person to determine the circumstances and intentions
of the person and report to the Treasurer. If such a delinquency continues, the
Treasurer shall make known this condition to the Board of Directors. If any
individual is suspended for nonpayment of fees, reinstatement shall be
automatic if the delinquency is cleared.
C. Bonding of the Treasurer or any other persons may be designated by the
Board of Directors. If so designated, the expense of said bond will be borne
by the Corporation.
D. Whenever possible, annual purchase requirements shall be combined so as to
take maximum advantage of competitive bidding.

Article XIV
Sec. 1. GENERAL RULES OF CONDUCT:
A. While new ice is being made, no one will be permitted on ice surface, in the
doorways, hanging over, or sitting on the boards.
B. Absolutely no alcoholic beverages will be allowed at any Corporation skating
activity.
C. All hockey players, must wear helmets at ALL times.
D. All coach’s and referees must wear helmets when skating on the ice at any Corporation skating activity.

 

External links are provided for reference purposes. North Reading Youth Hockey is not responsible for the content of external Internet sites.

Copyright North Reading Youth Hockey

Sports league management software by Sports Illustrated Play